PRIVACY POLICY
The “non-lawerish” version
I’m Alexia and if you’re on this page you must be interested in how I collect, store and use your Data. I believe this is a great foundation of trust in order to build a future relationship between us. I want you to leave this page confident that I would never abuse your personal data.
Just before we get going, I take your privacy VERY seriously. Why wouldn’t I? You are the life and soul of my business and if I didn’t respect you or your data, I wouldn’t be here.
What Information is being collected?
During your initial inquiry we normally collect your name, email address, telephone number, estimated due date or date of birth, event date, locations and times. All this helps me answer your inquiry. I may collect additional technical information such as ‘which form you used to sign up to my email list’ or ‘ what links you click in our emails’. This is so I know I am sending you relevant information that I know you are interested in. Whenever I do this I make every effort to tell you.Your data is collected simply so I can respond to your enquiry and in order to display relevant information on my website and in order to send you information that is relevant to the service you are interested in.
Viewing pricing information on our website
Of course, you do not need to supply me with any personal information to use my website. The only place on our website that requires you to enter your email in order to access is our pricing pages. We made this so we automate the process of requesting prices. In the past you would send us an email and we would respond with prices. This was a laborious process that required prospective clients to write an email and us to respond to each email individually. Since we are a high-traffic website you can imagine this method was very counter-productive!
So here is what will happen once you enter your email to view our pricing information: first my website will display our basic investment guide/ pricing information. Then further information and/or a follow up will be sent privately to your valid email address in a series of up to 3 emails at most. These emails are automatic so you can easily opt out from these emails anytime by clicking the unsubscribe link. You can also unsubscribe now by clicking here.
Who will my data it be shared with?
Your privacy is just as important to me as my own privacy is. I do not share your information with any third parties. I respect your privacy and will not sell or pass this information to anyone unless required by law (in this case, I don’t have a choice).
How to contact me
If you have any issues with our privacy policy or if you feel your data has been used unfairly, then please contact me at info@sweetmamaphoto.com and we will respond to you a.s.a.p.
Our Full Privacy Policy
1) INTRODUCTION
The “non-lawerish” version
I’m Alexia and if you’re on this page you must be interested in how I collect, store and use your Data. I believe this is a great foundation of trust in order to build a future relationship between us. I want you to leave this page confident that I would never abuse your personal data.
Just before we get going, I take your privacy VERY seriously. Why wouldn’t I? You are the life and soul of my business and if I didn’t respect you or your data, I wouldn’t be here.
What Information is being collected?
During your initial inquiry we normally collect your name, email address, telephone number, estimated due date or date of birth, event date, locations and times. All this helps me answer your inquiry. I may collect additional technical information such as ‘which form you used to sign up to my email list’ or ‘ what links you click in our emails’. This is so I know I am sending you relevant information that I know you are interested in. Whenever I do this I make every effort to tell you.Your data is collected simply so I can respond to your enquiry and in order to display relevant information on my website and in order to send you information that is relevant to the service you are interested in.
Viewing pricing information on our website
Of course, you do not need to supply me with any personal information to use my website. The only place on our website that requires you to enter your email in order to access is our pricing pages. We made this so we automate the process of requesting prices. In the past you would send us an email and we would respond with prices. This was a laborious process that required prospective clients to write an email and us to respond to each email individually. Since we are a high-traffic website you can imagine this method was very counter-productive!
So here is what will happen once you enter your email to view our pricing information: first my website will display our basic investment guide/ pricing information. Then further information and/or a follow up will be sent privately to your valid email address in a series of up to 3 emails at most. These emails are automatic so you can easily opt out from these emails anytime by clicking the unsubscribe link. You can also unsubscribe now by clicking here.
Who will my data it be shared with?
Your privacy is just as important to me as my own privacy is. I do not share your information with any third parties. I respect your privacy and will not sell or pass this information to anyone unless required by law (in this case, I don’t have a choice).
How to contact me
If you have any issues with our privacy policy or if you feel your data has been used unfairly, then please contact me at info@sweetmamaphoto.com and we will respond to you a.s.a.p.
This privacy notice provides you with details of how we collect and process your personal data through your use of the Sweetmama Website located at www.sweetmamaphoto.com, and all associated sites linked to www.sweetmamaphoto.com by Sweetmama, its subsidiaries and affiliates, including domains that redirect to www.sweetmamaphoto.com (collectively, the “Site”, or “Website”).
By providing us with your data, you warrant to us that you are over 13 years of age.
Sweetmama Photography is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Contact Details
Our full details are:
Full name: Alexia Themistocleous
Email address: info@sweetmamaphoto.com
Postal address: P.O. Box 42052, 6530 Larnaca, Cyprus
Telephone number: +357 99938358
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at info@sweetmamaphoto.com
2) WHAT DATA DO WE COLLECT ABOUT YOU, FOR WHAT PURPOSE AND ON WHAT GROUND WE PROCESS IT
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process the following categories of personal data about you:
Communication Data that includes any communication that you send to us whether that be through the contact form on our website, through email, text, social media messaging, social media posting or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.
Customer Data that includes data relating to any purchases of goods and/or services such as your name, title, billing address, delivery address email address, phone number, contact details, purchase details and your card details. We process this data to supply the goods and/or services you have purchased and to keep records of such transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.
User Data that includes data about how you use our website and any online services together with any data that you post for publication on our website or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to ensure the security of our website, to maintain back- ups of our website and/or databases and to enable publication and administration of our website, other online services and business. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business.
Technical Data that includes data about your use of our website and online services such as your IP address, your login data, details about your browser, length of visit to pages on our website, page views and navigation paths, details about the number of times you use our website, time zone settings and other technology on the devices you use to access our website. The source of this data is from our website and/or analytics tracking system. We process this data to analyse your use of our website and other online services, to administer and protect our business and website, to deliver relevant website content and advertisements to you and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business and to grow our business and to decide our marketing strategy.
Marketing Data that includes data about your preferences in receiving marketing from us and our third parties and your communication preferences. We process this data to enable you to partake in our promotions such as competitions, prize draws and free give-aways, to deliver relevant website content and advertisements to you and measure or understand the effectiveness of this advertising. Our lawful ground for this processing is our legitimate interests which in this case are to study how customers use our products/services, to develop them, to grow our business and to decide our marketing strategy.
We may use Customer Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you (including Facebook adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).
Sensitive Data
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
We require your explicit consent for processing sensitive data, so when you submit your details you will be asked to confirm your consent to this processing.
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at info@sweetmamaphoto.com. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not carry out automated decision making or any type of automated profiling.
3) HOW WE COLLECT YOUR PERSONAL DATA
We may collect data about you by you providing the data directly to us (for example by filling in forms on our site or by sending us emails). We may automatically collect certain data from you as you use our website by using cookies and similar technologies. Please see our cookie policy for more details about this.
We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
4) MARKETING COMMUNICATIONS
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However you can still opt out of receiving marketing emails from us at any time.
Before we share your personal data with any third party for their own marketing purposes we will get your express consent.
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by emailing us at info@sweetmamaphoto.com at any time.
If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations etc.
5) DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
- Service providers who provide IT and system administration services.
- Professional advisers including lawyers, bankers, auditors and insurers
- Government bodies that require us to report processing activities.
- Third parties to whom we sell, transfer, or merge parts of our business or our assets.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
6) INTERNATIONAL TRANSFERS
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
Many of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:
- We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
- If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
7) DATA SECURITY
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
8) DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
9) YOUR LEGAL RIGHTS
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of the rights set out above, please email us at info@sweetmamaphoto.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
10) THIRD-PARTY LINKS
Of course, other sites that we have links to are not in our control and this privacy policy does not cover the links within this site that go elsewhere.
Where you do find links on this site they have been put there because we think they may have something of use to you.
11) EMBEDDED CONTENT FROM OTHER WEBSITES
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
12) COOKIES
What are cookies?
Cookies are small, harmless, helpful files which are stored on your computer in order to gather information or to aid the functionally of a website. Cookies are extremely common and are used by almost every website you visit.
We use cookies to gather information on visitor’s journeys through our website. Collecting this information allows us to understand how visitors use our website and gives us the ability to improve and tailor our website to the needs of our users.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org
If you wish to block cookies there are lots of ways of doing this so don’t worry you will still be able to view my website.